Banking
The Banking module connects each business bank account to its accounting ledger. Use it to monitor balances, review posted activity, produce statements, and reconcile the books against records supplied by the bank.
What You Can Do
| Area | Purpose |
|---|---|
| Bank accounts | Create and maintain the accounts used for receipts, payments, payroll, and reconciliation |
| Balance overview | Compare active balances and see accounts that need attention |
| Balance trend | Follow each bank's month-end balance from January through the current month |
| Statements | Review posted money in, money out, and running balances for a selected period |
| Reconciliation | Compare a bank statement with Ballie's ledger and resolve differences |
| Export | Export account lists or download, print, and save bank statements |
Before You Start
Make sure that:
- your organization has the Banking module enabled;
- you have permission to view banking, manage bank accounts, view statements, or manage reconciliations;
- receipts, payments, expenses, and other bank activity have been posted to the correct bank ledger;
- the bank account's currency and opening balance are correct.
Permissions
The actions visible on a banking screen depend on your role. For example, a user may be able to view a statement without being allowed to edit an account or complete a reconciliation.
Understanding the Banking Dashboard
Navigate to Banking -> Bank Accounts.
Summary Cards
The cards at the top show:
- Bank Accounts - all bank accounts in the organization;
- Active Accounts - accounts currently available for transactions;
- Combined Balance - the total balance of active accounts;
- Reconciliation - accounts whose reconciliation needs attention.
Amounts follow the currency configured for the organization and its bank accounts.
Current-Year Balance Trend
The line chart plots every available bank account as a separate colored line. The horizontal axis contains the month names from January to the current month, and each point represents that account's closing book balance for the month.
Use the chart to spot:
- unexpected balance movements;
- accounts with little or no activity;
- month-end changes that need investigation;
- differences between banks before opening a detailed statement.
The current month net movement compares money posted into and out of the displayed bank accounts during the current month.
Reading the chart
Hover over a point to see the bank and its balance for that month. Use the legend to identify each account.
Recommended Monthly Workflow
- Post all receipts, payments, charges, interest, and transfers.
- Open the bank account and review its statement.
- Compare the statement period and closing balance with the document received from the bank.
- Start a reconciliation manually or import the statement.
- Confirm matches and create any genuine missing vouchers.
- Review the adjusted difference.
- Complete the reconciliation only when it is ready.
Light and Dark Themes
Banking pages support Ballie's light and dark themes. Changing the application theme affects the dashboard, bank account pages, statements, reconciliation screens, charts, forms, and status messages without changing the underlying data.